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August, 2018. Pictured Left to Right back row; Seat 4 Councilman Dr. Rex Dunham, Seat 5  Mayor-Pro tem James Grout, Mayor Zach Holmes, Seat 3 Councilwoman Pat Conover. Front Row, Seat 1 Councilwoman Jeannette Reese  Seat 2 Councilwoman Diane Barnard, Town Clerk Alice Grout

  AUGUST 5, 2019

CALL TO ORDER:  The Meeting was called to order at 6:05 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place  (1) Jeannette Reese, (2) Steve Barnard, (3) Pat Conover, Place (4) Rex Dunham,  Place (5) James Grout.   Mayor Zach Holmes.

 ABSENT:  

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for July 1, 2019, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update; Ms. Conover reviewed all that is happening in the Internet business. (2) Zoning is still an issue, waiting on the  Attorney. (3). Liability issue with the dying tree on property line with SyrupSoppin club house.

NEW BUSINESS:  Dues for membership in Alabama League of Municipally is due, Approval to pay the dues was moved by Grout and seconded by Barnard. We have an offer to create and maintain a new website free of charge. Will look into that. An invitation has been received from Lee-Russell Council of Governments celebrating Centenarian Portrait Unveiling and Ceremony, for Lee County Citizens who have attained the age of 100 years or more; to be held Thursday August 29, 2019 at 10:00 AM CST. A request was given to post the meeting agenda prior to Monday night’s Council Meeting.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

At closing, Mayor Zachary A. Holmes submitted his resignation to the position of Mayor; followed by a motion by Zach Holmes to add Mayor pro tem James Grout as a signer on the accounts. A motion to approve was so moved by Steven Barnard and seconded by Jeannette Reese. All approved. Motion passed. Next Municipal election is scheduled for August 25, 2020.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:53 pm       

 NEXT MEETING  SEPTEMBER 16, 2019.  

 Respectfully submitted,                            

_________________________

Alice Grout, Town Clerk

 JULY 1, 2019

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place  (1) Jeannette Reese, (2) Steve Barnard, (3) Pat Conover, Place (4) Rex Dunham,  Place (5) James Grout.   Mayor Zach Holmes.

Mayor Holmes administered the Oath of Office  to Mr. Barnard.   

 ABSENT:  

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for June 3, 2019, were read, and approved; so moved by Mr.Grout, Seconded by Mr. Barnard.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update; Ms. Conover has no additional information at this time; but has received results from the AU student survey, will forward copies.  (2) The estimate for new light in the Library/Community Center has been received; $1070.00. Installation not yet complete. (3) Blinds for the Community Center/Library have been installed. (4) The zoning issues are still pending, waiting for the Town Attorney’s reply. First Reality will be contacted concerning the number of cars being parked at the Duplex.

NEW BUSINESS:  The following items were tabled, Superior Lawn’s  quote for a gravel walking path at the Community Center, and one for mowing grass along Stage Road from the East to the West Town limits. The County will be asked to help with trash pick up prior to grass cutting.  (2) Owner of property located at 80 Waverly Rd. needs a rental business license. (3) Ms. Conover has been nominated to become a member of the Board of Equalization, term beginning Oct. 1, 2019. Motion was so moved by Grout and seconded by Dunham. (4) Plans were finalized for the Independence Day celebration, Starting at 6:00 PM Thursday.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:48 pm       

 NEXT MEETING  AUGUST 5, 2019.  

 Respectfully submitted,                            

_________________________

Alice Grout, Town Clerk

 JUNE 3, 2019

CALL TO ORDER:  The Meeting was called to order at 6:07 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place  (1) Jeannette Reese, (2) Diane Barnard, (3) Pat Conover, Place  (5) James Grout.   Mayor Zach Holmes.       

 ABSENT:  (4) Rex Dunham.

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for May 6  , 2019, were read, and approved; so moved by Ms. Barnard; Seconded by Ms. Reese.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update; Ms. Conover has attended a 2 Day workshop on grant writing for internet expansion and improvements. See attached. (2) The estimate for new light in the Library/Community Center has been received; $1210.00, and work has been completed. (3) Estimate for upgrades in heating and Air conditioning has also been received, $8395.00. Funds are available. The a/c upgrades have also been completed, superior cooling.

NEW BUSINESS:  The following items were tabled, Superior Lawn’s  quote for a gravel walking path at the Community Center, and one for mowing grass along Stage Road from the East to the West Town limits. The County will be asked to help with trash pick up prior to grass cutting.

The Town will once again provide a 4th of July celebration at the Center at 6:00,including refreshments along with fireworks; if the center is not rented.  9 Blinds need to be ordered for the Library in order to increase the effectiveness of the new heat pumps.

A letter of resignation from S. Diane Barnard was submitted and accepted by the Town Council. A Letter of Interest, submitted by Steven Barnard, to fill the vacancy was accepted and approved by Council. New Place (2), Steven Barnard, will be sworn at the July meeting.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 7:01 pm       

 NEXT MEETING JULY 1, 2019.  

 Respectfully submitted,                            

_________________________

Alice Grout, Town Clerk

  MAY 6, 2019

CALL TO ORDER:  The Meeting was called to order at 6:15 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place (3) Pat Conover, Place (4) Rex Dunham, (5) James Grout.   Mayor Zach Holmes.      

 ABSENT:  (1) Jeannette Reese, (2) Diane Barnard

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for April 1, 2019, were read, and approved; so moved by Mr. Dunham; Seconded by Ms. Conover.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update; Ms. Conover will be attending a 2 Day workshop on grant writing for internet expansion and improvements. (2) The estimate for new light in the Library/Community Center has been received; $1210.00, and work is under way. (3) Estimate for upgrades in heating and Air conditioning has also been received, $8395.00. Funds are available. Start date to be determined.

NEW BUSINESS:   Superior Lawn is preparing a quote for a gravel walking path at the Community Center, and one for mowing grass along Stage Road from the East to the West Town limits. The County will be asked to help with trash pick up prior to grass cutting.

The Town will once again provide a 4th of July celebration at the Center including refreshments along with fireworks; if the center is not rented.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:37 pm       

 NEXT MEETING JUNE 3, 2019.  

 Respectfully submitted,                            

_________________________

Alice Grout, Town Clerk

  APRIL 1, 2019

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place (1) Jeannette Reese, (2) Diane Barnard, (3) Pat Conover, Place (4) Rex Dunham, (5) James Grout.   Mayor Zach Holmes.      

 ABSENT:  

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for March 4, 2019, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update; bulb replacement on light poles along Highway 14 is still under consideration.  (2). Speculation on the moving of the Post Office continues, the current lease expires on April 30th; however a 6 months extension has been given by the property owner, Wiltons Catering. No other information is available at this time.   (3) February 11th begins the replacing of the 1 lane bridge LR 65; a process that has been delayed until May 2019 due to logging operations; a process still under way. (4) The estimate for new light in the Library/Community Center has been received; $1210.00.  (5). Open House at the Fisheries was a great adventure.

NEW BUSINESS:  Estimate for upgrades in heating and Air conditioning has also been received, $8395.00. (2) Allison from EAMC presented a flier partnering with Mt. Zion’s Family Enrichment Center, for an informational session conercening prediabetes or type 2 diabetes. (3). Mr. Jimmy Wright from Wright’s Markets, Inc.; inquired about a business license for online shopping and delivery of groceries in the  Loachapoka area. May 2nd was to be the first delivery, with $9.95 fee per order, $100.00 order would have no fee. 

Website for ordering is WRIGHT2U.COM.

Councilman Dunham suggested we make a master plan of what we want to accomplish along with a list of repairs; Including a walking trail and improvements to the Community Center property.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:47 pm       

 NEXT MEETING MAY 6, 2019.  

 Respectfully submitted,                             Town Clerk

_________________________

Alice Grout, Town Clerk

MARCH 4, 2019

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

IN ATTENDANCE:  

Place (1) Jeannette Reese, (3) Pat Conover, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT:  (2) Diane Barnard, (4) Rex Dunham.

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for February 4, 2019, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update. Alabama Power putting up/replacing new/existing power poles; along with a proposal to replace street lights bulbs with LCD bulbs. (2). Speculation on the moving of the Post Office continues, the current lease expires on April 30th. No other information is available at this time; one option would be to move, temporarily, the current box holder’s boxes  to  the Notasulga post office.   (3) February 11th begins the replacing of the 1 lane bridge LR 65; a process that has been delayed until May 2019 due to logging operations. (4). The Loachapoka High School has been designated as a drop-off point for donations for the tornado victims in Beauregard, Alabama.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:35 pm       

 NEXT MEETING APRIL 1, 2019.  

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

 FEBRUARY 4, 2019

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeannette Reese,  (2) Place Diane Barnard (3) Pat Conover  (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT:

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for January 7, 2019, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update: Todd Holt, Point Board Band coming around to the Town.2) Campaign signs on Municipal Property; according to Town Attorney Travis Wisdom, the Town can remove or restrict said signs placed on Town property. (3). Feral Cats. Saugahatchee Animal Hospital’s Dr. Thad Moore would be open to helping with a fix and release program with the Town Limits. (4) upgrades for heating and air conditioning for the Community Center/Library was placed on hold for now.  (5). Signs at Stage Rd. and South Park; have been repositioned to improve traffic views. Thanks to Mt. Zion and Pastor Shealey.  6).Grant update, Ms. Barnard. (7). New Alabama Power Pole Agreement, completed.

NEW BUSINESS:  February 19, 2019 a special election will be held to determine if the voters want to continue to pay a special gas tax levied to used in road and bridge repairs and education.

(2) There was a motion to donate to the local Volunteer Fire Dept. a sum of $5000.00. The motion was approved. The funds are available as part of a rebate of collected taxes on power bills from Alabama Power. (3). Speculation on the moving of the Post Office continues.

(4) February 11th begins the replacing of the 1 lane bridge LR 65.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:40 pm       

 NEXT MEETING MARCH 4, 2019.  

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

 

JANUARY 7, 2019

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1). Jeannette Reese,  Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT: (PLACE 2). Diane Barnard; (Place 3). Pat Conover.

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for December 3, 2018, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update:2) Campaign signs on Municipal Property tables. ATT email. (3). Budget. (4). Feral Cats.

NEW BUSINESS:   (1). Upgrades at the Community Center; (2). Signs at Stage Rd. and South Park; 3).Grant update, Ms. Barnard. (4). New Alabama Power Pole Agreement. (5). Tree removal in Park.

Mayor Holmes signed a proclamation Declaring January 2019 as Human Trafficking Awareness Month and Friday the 11th as Human Trafficking Awareness Day. To be posted around Town and delivered to all local Churches. Ms Judy Lockhart from  Mt. Zion thanked the Town for its participation in the Christmas Cantata. She also suggested a Town forum encouraging residents to meet the newly elected and/or appointed members of the County Commission and the Town Council; Ms. Lockhart also suggested some Holiday Decorating ideas for the  Fall season.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:48 pm       

 NEXT MEETING FEBRUARY 4, 2019.  

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

 

DECEMBER 3, 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (2) Diane Barnard, Place (3) Pat Conover,  Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT: (1) JEANNETTE REESE.

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for November 5, 2018, were read, and approved, with corrections.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update:

2) Pioneer Day Fair suggests changes. None have been submitted.

3) Campaign signs on Municipal Property tables. Mayor Holmes will contact the Town Attorney , Travis Wisdom.

NEW BUSINESS:  (1) Fiscal year budget work session, Dec. 11th. @6pm.

2). Feral cat problem in Loachapoka. Contact County Animal Control.

3).Grant update. Ms. Barnard is working on grant writing. Historical Commission has potential. May be entitled to more than we thought.

4) Heating and air condition upgrades at the Community Center. A contactor suggested vent less through the wall units.  Also suggested was a propane wall heater. Get info from Superior Gas.

5) December Mom’s wrap party was not well attended.

6). December 9 Christmas Cantata was well attended. Other upcoming events are, Dec. 8 2nd Annual “Back in Time Dinner” held at the Historical Society at 5:00 PM. Also on Dec. 8th, Notasulga Christmas Parade at 1:00 PM.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:31 pm       

 NEXT MEETING JANUARY 7, 2019.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

 

NOVEMBER 5, 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeanette Reese, Place (3) Pat Conover, Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT: Place (2) Diane Barnard

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for October 1, 2018, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities Committee, Veterans Day Ceremony, Farm-City Breakfast and weekly observance, Jan.19-23. Pioneer Day Fair results: the Town received $2100.00 as their share of the proceeds. Next Fair day meeting will be in early December. Several changes have been proposed. 2019 Fair date is Oct. 19.  

NEW BUSINESS:  Campaign signs on Municipal property. What to do?

Ron Stanley, the ATM man has replaced several ceiling lights in the Council Meeting room, and has proposed other replacements as well. Tuesday Nov. 6, 2018; at Mt. Zion at 1:00, there will be Medicare presentation for those still trying to decide. Also at Mt. Zion on November 18th at 2:30 there will be a celebration honoring Pastor Shealey.

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:50 pm       

 NEXT MEETING December 3, 2018.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

 

OCTOBER 1, 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeanette Reese, Place (2) Diane Barnard, and Place (3) Pat Conover,  Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT:

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for September 17, 2018, were read, and approved, with corrections.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update: Verizon has been installed at the Town Hall, replacing the AT&T system. Next, paper work has been completed to update the phone system at the Community Center/library. (2) Mid term elections; November 6, 7am to 7pm.

NEW BUSINESS:  (1). CSX slow order for Fair Day has been given. And a declaration to close S. Park Street on Fair Day from Stage Road to Daylily and N Park from Stage Road to Pecan Circle, was passed; also tree trimming in the Park and along Vinson and Daylily streets was completed prior to Fair Day. Additionally dead trees and Bradford pears tress are scheduled for removal.  Mt. Zion Baptist Church will provide parking assistance at the Community Center and at the Methodist Church across the street. Jim Grout was able to arrange for 2 buses to help transport fair visitors from parking facilities to the Town Park, thanks to Auburn United Methodist Church. Mayor Holmes requested help with Vendor parking along Daylily street.

Two residents were found to be parking cars without a business license and they will be contacted to purchase a license.   

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:31 pm       

 NEXT MEETING November 5, 2018.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

September 17, 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeanette Reese, Place (2) Diane Barnard, and Place (3) Pat Conover, Place (5) James Grout.   Mayor Zach Holmes.      

 ABSENT: Place (4) Rex Dunham                                

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for August 6, 2018, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update: Verizon has been installed at the Town Hall, replacing the AT&T system. Next, paper work has begun to update the phone system at the Community Center/library. (2). Preparations continue for the Relay for Life Walk, Oct. 13; to be held at the Loachapoka High School. (3) Prep continues for the 2018 Pioneer Day Fair; October 20. (4). All repairs to the Park have been completed. (5). Grant writing continues. (6). Council woman Barnard contacted the person at the duplexes about the parked cars.

 

 

NEW BUSINESS:  (1). CSX slow order for Fair Day. And a declaration to close S. Park Street on Fair Day; also tree trimming in the Park and along Vinson and Daylily streets. (2).  Megan Heim LaFrombois, PhD. Assistant Professor in Auburn University’s Master Community Planning Program invited the Town Council to attend an event in which students can hear directly from community residents about their experiences and visions for Loachapoka. Monday October 1 is the forum, to be held at the Community Center 7 to 9 PM.

     

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:45 pm       

 NEXT MEETING October 1, 2018.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

August 6 , 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeanette Reese, Place (2) Diane Barnard, Place (3) Pat Conover, Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.        ABSENT:                                  

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for July 2, 2018, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Utilities update: Verizon has been installed at the Town Hall, replacing the AT&T system. Next, paper work has begun to update the phone system at the Community Center/library. (2).  Community Concerns; attached is a resolution for N. Park St. traffic concern. An application to be mailed for a Business License for the Hubbard Venue located in the area. 

 

 

NEW BUSINESS:  The September Council meeting has been postponed until Monday Sept. 17th.  So moved by Ms. Reese, seconded by Ms. Conover.  Motion passed. (2). CSX slow order for Fair Day. And a  declaration to close S. Park Street on Fair Day. (3). No decision was made for the 4th of July celebration for 2019. (4). Work projects include the rail fence in the Park, Trim bushes in the Park and at the Community Center, and trim trees along Stage Road to improve view for motorists. If the Town submits an application for grant money, what will it be used for. Council members bring ideas to next meeting. Cathy Jones from Loachapoka High school announced the school received a $1600.00 Bicentennial Grant to be used for the State Bicentennial activities. National History Day in March 2019. Megan Heim LaFrombois, Assistant Professor in Auburn University’s Master Community Planning Program, invited the Town Council to attend an event in which students can hear directly from community residents about their experiences and visions for Loachapoka. Monday October 1 was mentioned as a possible forum.

At the request of Mayor Holmes, Town Clerk Ms. Grout will produce a report of the last fiscal year’s income and expense. A budget Committee composed of Council members will help to set a Budget for next year.

 

Gerri Young announced a Youth Camp and upcoming Revival to be held at Mt. Zion. The month of August will have lots of event for the community to attend.

 

     

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 7:10.       

 NEXT MEETING September 17, 2018.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

July 2, 2018

CALL TO ORDER:  The Meeting was called to order at 6:00 PM.

*INVOCATION:

*PLEDGE OF ALLEGIANCE:

*ROLL CALL:

ATTENDANCE:  

Place (1) Jeanette Reese, Place (3) Pat Conover, Place (4) Rex Dunham, Place (5) James Grout.   Mayor Zach Holmes.        ABSENT: Place (2) Diane Barnard                                   

 Attendance: list attached

*READING OF THE MINUTES:  Minutes for June 4, 2018, were read, and approved.

*FINANICAL REPORT:   Reports are available and included in packet.

The reports were approved as presented.  

*UNFINISHED BUSINESS:   (1) Relay for Life - October 13, 2018 (2) Pioneer Day Fair – October 20, 2018 (3) Christmas Cantata – December 9, 2018 Sunday at 4:00 PM, at the Community Center. (4) At the request of Mayor Holmes, a 4th of July celebration, sponsored by the Town, at the Community Center with free Food and free fireworks, beginning at 6:00 PM. (5) Diane Barnard reported on repositioning of several Historical markers; the costs and Grants that would help with these costs, yet to be determined.

2018 Primary Election is over, up next the General Election November 6, 2018. Preparation is complete for the Town’s 4th of July celebration being held at the Community Center Wednesday July 4th at 6:00 PM. provided is free grilled hot dogs, chips, condiments, and bottled water. Also provided is free fireworks to take home.

Danny Chisenall addressed the Council as to the accumulation of seemingly abandoned autos; he takes these cars, repairs them, and donates them to needy individuals. For this the Council decided he did not need a business license.

The placement of new flags purchased for the 4th of July was discussed, the flags will be placed on poles along Stage Rd in time for the holiday.

NEW BUSINESS:  A letter will be drafted and an application for a Business License will sent to the Hubbard Event Center on Park St.

Back to School fliers will be posted around Town. The Tax Free holiday is scheduled for July 20th to 22nd.

Gerri Young announced a Youth Camp and upcoming Revival to be held at Mt. Zion.

 

     

PUBLIC COMMENT PERIOD.   3 minutes per speaker for those previously placed on the Agenda. Loachapoka resident, Carol Martin of 12 Park St., addressed the Council concerning N Park St; It is narrow one lane Street not adequate for two way traffic required by the Hubbard Event Center at the end of the Street. The Street is also narrowed by over hanging tree limbs from nearby trees. With the entrance to the Hubbard Center very near to her drive way, users of the Event Center are using her yard as a turning around area and traffic way for their cars. She is asking for the Town’s assistance.

*ADJOURNMENT: A motion to adjourn was so moved and passed. Meeting adjourned at 6:40 PM.       

 NEXT MEETING August 6, 2018.      

 Respectfully submitted,

_________________________

Alice Grout, Town Clerk

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